Commitment to Privacy
ASERS Publishing is committed to maintaining your confidence and trust with respect to your privacy and the protection of your personal data. This Privacy Policy explains how we collect, use, and share your personal information when you interact with our websites, digital platforms, or other services.
About This Privacy Policy
This Privacy Policy applies to all ASERS Publishing websites, digital applications, editorial systems, and related services, including programs and events, that refer or link to this policy (collectively, the “Services”).
This policy may be supplemented by additional privacy statements, notices, or terms provided to you in connection with a specific Service. The ASERS Publishing entity that owns or administers the relevant Service is the primary controller of any personal information collected by or for that Service.
For information regarding the handling of personal information contained within published content, please refer to our Terms and Conditions.
Information We Collect
We collect personal information in three main ways:
1. Directly from you, when you interact with our Services;
2. From third-party sources, such as your affiliated institution or professional society; and
3. Automatically, through technologies such as cookies and server logs.
Information You Provide
The personal information we collect directly from you depends on the nature of your interaction with ASERS Publishing and may include:
• Contact details: name, institutional or personal email address, postal address, telephone number, and social media handle;
• Account credentials: usernames, passwords, and similar authentication information;
• Profile and registration information: educational and professional background, field of study, current position, ORCID ID, areas of interest, gender (optional), and photograph;
• Submitted content: manuscripts, articles, peer reviews, comments, or uploaded files;
• Payment details: credit or debit card information, or other financial identifiers, for publication or conference fees;
• Communications: correspondence or inquiries sent to customer support or editorial offices;
• Preferences: language, notification settings, and areas of interest for tailored updates.
Information from Your Institution
If your access to ASERS Publishing Services is provided through an institutional affiliation, we may receive from your institution:
• Identification and contact details, such as name, institutional email address, and title;
• Institutional user ID or access credentials;
• Usage information related to your institutional subscription.
Information from Other Sources
We may also obtain information from:
• Academic and research networks, where you have chosen to link your ASERS account;
• Service providers assisting us in verifying identity, institutional affiliation, or location-based access;
• Partner organizations, including societies or academic associations;
• Publicly available databases, professional directories, or citation indexes.
Device and Usage Data
Our Services may automatically collect technical and usage data, such as:
• IP address, browser type and version, operating system, and device identifiers;
• Usage metrics, including accessed pages, time spent, referring URLs, and interactions with specific features;
• For educational Services, viewed or completed modules, tests, or assignments.
We collect this data through secure servers and cookies. You can manage cookie preferences through your browser settings. Please note that disabling certain cookies may limit your ability to use parts of our Services.
For details, refer to our Cookie Policy.
How We Use Your Information
ASERS Publishing uses your personal information to:
• Provide, activate, and manage access to our Services;
• Process article submissions, peer reviews, and publication workflows;
• Communicate editorial decisions, publication updates, or policy changes;
• Offer personalized user experiences, including content recommendations;
• Administer author payments, editorial fees, and royalties;
• Conduct research and analytics to improve our Services and ensure quality control;
• Fulfill legal obligations, prevent fraud, and ensure data security.
We may also use your information to invite you to review manuscripts, contribute to special issues, participate in editorial boards, or engage in professional events and surveys.
Sharing of Your Information
ASERS Publishing shares your personal information only as necessary and in accordance with this Privacy Policy:
With Your Institution
If your access is through an institutional subscription, authorized administrators may receive non-sensitive usage data (e.g., access frequency, downloads) for the purposes of subscription management and analysis.
With Service Providers and Partners
We engage trusted third parties—such as editors, reviewers, payment processors, hosting providers, and IT services—to perform functions on our behalf. These parties are contractually required to process data securely and solely for the purposes specified by ASERS Publishing.
For Legal or Regulatory Reasons
We may disclose personal information if required by law, to comply with legal processes, or to protect the rights, property, or safety of ASERS Publishing, our users, or others.
Data Retention
We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by applicable law, including maintaining publication records, resolving disputes, and enforcing agreements.
Data Security
ASERS Publishing employs appropriate technical and organizational measures to safeguard personal data against unauthorized access, alteration, disclosure, or destruction. These include encryption, access controls, and secure data storage.
International Data Processing
Personal data may be processed in countries where ASERS Publishing or its service providers operate. We ensure that all transfers comply with applicable data protection regulations and maintain an equivalent level of protection.
Your Rights and Choices
Depending on applicable law, you may have the right to:
• Access, correct, or delete your personal data;
• Restrict or object to certain types of processing;
• Request data portability; and
• Withdraw consent, where applicable.
Requests to exercise these rights should be directed to privacy@aserspublishing.eu. We may require proof of identity to verify such requests.
Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The revised version will be posted on this page with an updated revision date. Significant changes will be communicated through appropriate channels.
Contact Information
If you have questions, concerns, or complaints regarding this Privacy Policy or our data handling practices, please contact:
Data Protection Officer
ASERS Publishing
Email: privacy@aserspublishing.eu
Website: www.aserspublishing.eu
If you are located within the European Union or another jurisdiction with specific data protection authorities, you may also lodge a complaint with your local data protection authority.